JOB TITLE: Office Manager
VACANT: 1 POSITION
SALARY: £42000 per annum
WORK HOUR: 37.5 hours per week
Job description:
ARSS Properties Ltd is seeking an organised and proactive Office Manager to oversee the day-to-day administrative and operational activities of the business. The role involves supporting property management and construction-related operations, coordinating with staff, contractors, suppliers and clients, maintaining accurate business records, and assisting with financial administration and compliance.
Entry requirements of this job:
Entry will usually require GCSEs/S grades but if possible with other academic qualifications and/or relevant experience is also acceptable. However previous experience of similar work is preferred.
Tasks required by this job include to:
- Oversee daily office operations and ensure administrative activities are completed efficiently.
- Maintain organised filing systems for property records, contracts, project documents, invoices and compliance documentation.
- Coordinate schedules, appointments, site visits and communications between management, staff, clients, contractors and subcontractors.
- Prepare and process invoices, monitor business expenses, maintain financial records and assist with payment applications.
- Monitor outstanding client payments and follow up on overdue invoices to support timely collection.
- Assist with payroll preparation by collecting and checking staff timesheets, attendance records and working hours.
- Maintain employee records, employment contracts, training records and qualification certificates.
- Coordinate staff training and monitor the renewal of relevant qualifications, certificates and insurance documents.
- Maintain health and safety records, risk assessments, inspection documents and other relevant compliance records.
- Prepare administrative reports, track outstanding actions and provide general operational support to management.
